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Governor Pritzker has approved an executive order for remote online notarization (RON) of documents. This executive order will be in place while the Gubernatorial Disaster Proclamation is in force.

If you need remote online notarization services, reach out to your regular notary, set up a web conference and follow the guidelines below. Or if you’re an Amata Law Office Suites client email paralegal@amataoffices.com and a notary will work with you.

Below are the key provisions of the executive order:

  • The remote notarial act must be done by two-way, real time web conference communication that allows for direct interaction between the Notary and the signer.
  • The signer of the document must attest that they are currently physically in Illinois during the web conference, and state what they are signing on the web conference.
  • The resolution of the web conference must be of sufficient quality for the Notary to properly examine the signer’s personal identification credentials.
  • All attorneys must record the remote notarization process using their web conference platform. A copy of the recording must be emailed to the Amata Notary to retain for a minimum of 3 years.
  • The signer must show the Notary every page of the document being signed. The signer should also initial each page to ensure that the document is complete.
  • The signer must fax or send by electronic means the signed document requiring notarization to the Notary no later than the same day, and the Notary must send the completed notarized document back to the signer by fax or electronic means within 24 hours.
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